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Translation of diploma and transcripts

Whether a school certificate, diploma, criminal record, job reference or licence to practise medicine - depending on the employer or authority, professional translations are required abroad, usually in the business language number one: English. Some must be certified by a sworn translator in order to become legally valid. Did you know that in many cases the German government will pay for your translation? What you need to know about this topic is explained in the following sections.

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Translation of diploma or transcript necessary?


In the US and Great Britain less documents are required for an application than in Germany - often only a cover letter and CV are required. This means that not all certificates usually have to be translated.

However, please remember: if job references are not mandatory, they prove that your CV information is true and give the good impression that your previous employer had of you. You can also present translated university certificates in a good light. It is therefore recommended that you make a personal phone call with your potential future employer to find out which documents are required. This is the only way to ensure that your documents are complete in the interest of the recipient.

The translation of certificates does not have to be expensive. With lingoking you can rely on a professional, established translation agency with over a big network of translators for various language combinations. Calculate the cost of your certificate translation quickly and easily online - in the lingoking shop!

Translate it by yourself?

There are subtle nuances and differentiations in every language that amateur translators can hardly keep to and translate accurately, even if they have good command of the foreign language. We therefore generally advise against translating certificates by hand. This weakens your credibility with your future employer and rarely makes a professional impression. You may even be falsifying your certificates to your disadvantage. For authorities, a (usually inaccurate) translation without certification is not legally binding anyway.

Even as a native English speaker, you have to admit that the "language of testimony" in English is a science in itself. Therefore, it is better to choose a professional translator who guarantees perfect grammar and expression in the content of your certificates. Additional quality control, so-called proofreading, by a second native-speaking translator guarantees even more certainty and is part of the standard procedure of professional translation agencies.

Certified documents

A certification mark legally assures the correctness of the translation in order to give a decent impression. Authorities and universities and even some companies require a translation with certification.

Also find out whether an official transfer is necessary or desirable: school and university systems and their degrees vary greatly from country to country. Therefore, there are authorities in every country that do not translate the certificates, but can issue certificates stating which degree has what validity and meaning in the respective country. Some universities also offer a transfer table - it is best to have it translated directly.

Things to look out for when translating your diploma or transcript

Because most institutions and organisations will ask you for a certified translation of your diploma or transcript, it is highly recommended that you do not translate the document yourself but have a professional translation agency take care of the translation. Diploma translation services will add a formal certification to the translation in which translators state that they have the required qualification to carry out the translation.

In addition, there often are strict guidelines when it comes to the formatting and layout of your translated diploma. If your translation does not follow these regulations, chances are that the relevant authorities will not accept it. Only a translation agency with experience in the field of certified translations of diploma and transcripts will be able to provide you with a translation that meets all the guidelines and regulations.

How to choose the right diploma and transcript translation services?

Finding a suitable and reliable translation company can take some time and many things need to be taken into consideration. To make the task of finding professional diploma translation services easier, you may use this checklist:

  • Knowledge: Does the translation agency have sufficient expertise and knowledge in the educational system of both the source and target countries? This is very important because in different countries the term “diploma” can refer to very different levels of qualification.
  • Experience: Does the translation agency handle certified translations of diploma and transcripts on a regular basis? More experience means faster turnaround times and higher quality results.
  • Certified translators: Are the translators certified by the relevant body? Can the translation agency provide you with a certified translation of your diploma if needed?
  • Privacy: Your diploma and transcripts are confidential personal documents. It is therefore important that the privacy of your information is guaranteed.
  • Membership: Are the translators members of organisations such as the American Translators Association (ATA)? Membership is an indicator for a high standard of work.
  • Pricing: Does the translation agency have up-front pricing? Are there any extra costs for additional services? What is included in the cost?
  • Additional services: Is the translation agency able to provide you with additional services such as an interpreter if needed?

It is important for you to take your time choosing the right diploma translation services. Don’t rush your decision as time spent at this stage will make sure that you receive a proper certified translation that will be accepted by institutions and organisations like the United States Citizenship and Immigration Services (USCIS).

Summary: Certified translation of diploma and transcripts

If you need to have your diploma or transcript translated, you want to have it done correctly and quickly. When applying for a new job, you do not want to miss the opportunity to advance your professional career because of a cheaply translated diploma. Fast turnaround times are as important as a high standard of quality when it comes to diploma translation services.

A professional translation agency like lingoking has a lot of experience and expertise to provide you with a certified translation of your diploma that will be accepted by all relevant authorities. Get in touch with us to find out how our professional translators can help you!

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